If you need a tent for your event, you’ll see that there’s a huge range of tents for you to choose from. How do you know which one you should be using? This guide walks you through all kinds of tents and will help you decide which rental tent will work best for you.
The first thing to decide is what kind of tent you want for your event. There will be several things that inform this decision:
Event type: What kind of event are you holding? If it’s a wedding, then you’ll need commercial tents that are designed to look good and hold a good amount of people. If you’re attending a commercial event, you need a tent that has easy access from all sides and can be easily spotted in a crowd.
Ground-type: Where will your tent be placed? Is it going to be on grass, decking, or concrete? The type of ground you’ll be using will inform the tent that you rent.
Inside space: What are you going to do inside the tent? Will you need clear space the whole way through? If you need clear sightlines or space to move, then you’ll need to keep this in mind when renting a tent.
With these things in mind, you’ll be able to choose the right kind of tent for you. There are two kinds of tents that you can choose from:
Pole tents: These tents are the kinds you think of when you think of event tents. They feature the high, swooping roofs that give a lot of their tents a signature look. They’re often chosen for wedding tents, as they offer a romantic ambiance.
As the name implies, these tents are held up by poles. The poles will be in the interior of the tent, so you’ll need to decide if this will be a problem for you. In some cases having the poles will be fine. Many choose to decorate them, such as with string lights, to make them blend in. For some events, such as concerts, these will be in the way. Consider this when making your choice.
Frame tents: These are the other main style of tent that a commercial tent supplier can offer you. They’re tents that are held up by a large frame, and so they don’t need poles to hold them up. If you don’t want poles in your tent, this will be the option for you.
These tents don’t need to be staked down like pole tents, although you certainly can do that. If you need to, you can weigh the tent down too. If you’re holding your event on a harder surface like concrete, then you’ll want a frame tent.
The next thing to consider is the size of your tent. The main way to consider sizing is by the number of guests you’re expecting at your event. There are several ways to calculate this. For example, if you’re hosting a formal meal in your tent, you’ll need around 12 sq feet of space for each person. That means a 100 person event will need a 1200 sq feet tent.
It’s not just the people you’ll need to consider, though. You’ll also need to think about what else will be in your tent. Let’s take the example of a wedding again. You won’t just have tables for a meal. You’ll need space for a dance floor, for a stage for your DJ, and a table for your cake. That’s all going to need extra room, so you’ll need to calculate that and add it to the final size.
You’ll also need to think about the size of the venue itself. How large is the space you have to work with? You’ll need room to place the tent, and also for the weights or stakes that will be securing it in place.
On the subject of the venue, before you book a tent you’ll need to speak to them. Many venues will have some rules in place about the tents that you can use there. This may be around the sizing of the tent, or what equipment you can use.
Before you book the tent, talk to the venue and see what their rules are. It’s much easier to make a choice when you know what the limitations are.
You’ll need to consider weatherproofing your tent. Tents can be used all year round, as they’re waterproof and will keep all weathers out while you’re using them.
The way you weatherproof your tent will depend on how you’re using it. If you’re using a simple open-sided tent for an event, then your options may be limited. If you’re holding a sporting event there, you can do more with the tent you’ve chosen.
Firstly, you’ll be able to put up the walls in your tent if needed. This is the most simple weatherproofing you can do, but it will do a lot to keep bad weather out, such and wind and rain. You can pair these up with intent HVAC to keep the temperature comfortable. Both heaters and air conditioning are available and will do a lot to keep it at the right temperature.
If you’re expecting wet or snowy weather, then you can take extra steps to keep that weather out of your tent. Use an extra tent as a ‘hallway’ from your venue’s building to the tent itself. This allows guests to get all the way into the tent without having to go outdoors. This will keep wet feet out of your tent, so you won’t have to worry about water on the floor.
When looking for commercial tents in Miami, you’ll see that you have a lot of options. You’ll need to consider your venue, sizing, ground type and more to find the right tent for you. Talk to your supplier to get advice on tents, and you’ll have the perfect tent for your event.