Inclement weather could be in the form of excessive cold & heat, wind, snow, and fog. Therefore, we usually help our clients recognize possible issues, and if necessary, take proactive measures. Our goal is for our clients to rent the best 30 foot wide tent and enjoy the rental experience.

Our clients know that safety is a major priority when hosting an outdoor event. If you expect inclement weather while your tent is set up, ensure you identify these safety tips and follow them to have a successful event.

Beware of the Wind

The wind is perhaps the biggest concern when it comes to renting our 40 foot wide tent. Regardless of the tent size, it could function as a giant sail. The wind could cause a tent’s stress to change by pulling stakes, loosening ratchet assemblies, or forcing the poles to sink or move.

We recommend you conduct upkeep checks regularly and maintain appropriate tension on the tent’s top always. This can take place easily if you walk the tent’s perimeter and check the tension of ropes or ratchet straps. They must be tight and not easily movable. If you find them loose, the stake might have pulled from the ground or the pole might have sunk into the ground.

We further recommend clients to examine the tent top. It must be tight without sag or wrinkles. If you anticipate strong winds, you must remove all the sidewalls and secure the items in the tent. We propose a full evacuation if the winds attain gusts of 35mph for over three seconds. This might seem unnecessary but your safety and that of your guests are more significant than battling winds.

See also  How to Plan the Ultimate Outdoor Anniversary Party

We find that people most frequently believe their 30×100 tent is the ideal shelter for rain. While this might be true, lightning often accompanies rain. Remember, the vinyl top conducts electricity, particularly when accompanied by steel or aluminum poles. We urge our customers to take care in case of a lightning storm or rain.

Remember, rain could accumulate even in the best installations. The rainwater adds excess stress and weight on the tent’s top. If you notice areas of pooling water on top of the tent, try pushing up on the canvas to dissipate the water.

If unsuccessful, you’d rather evacuate the tent instantly and contact the emergency number on your rental contract. In case of rain, your guests will probably run to the rental tent for shelter. This might generate a crowded atmosphere, so you must keep calm and handle each situation accordingly.

Tent Safety Avoid Overcrowding

Huge outdoor events can be a great way of bringing people together and enjoying entertainment and fellowship. We find it necessary to collaborate with a proficient event planner and the fire marshal. However, it isn’t as easy to evacuate a tent during an emergency, particularly with a huge crowd.

You must designate exits clearly and evacuation and crowd control plans must be in place. We recommend you discuss these measures in detail with the authorities, volunteers, and employees.

Safety measures during excess cold and heat

Outdoor events mostly take place during pleasant weather. However, even the best weather experts don’t get it right all the time. During the summer, excess heat can be very dangerous. Temperatures can frequently increase beneath a rental tent, especially in the absence of air circulation. We recommend you combat excess heat with these tips

  • Use portable fans for circulating the air. A breeze or fan helps by substituting the hot air with cooler air, allowing more evaporation.
  • Water misters can cool your guests. Small nozzles force water to generate a fine mist or fine fog. As the water droplets evaporate, the air cools immediately.
  • The installation of a portable air conditioner can help. While this option is probably the most expensive, it can decrease the heat and humidity beneath your tent considerably. You’ll probably need to install sidewalls to maintain the cool environment.
See also  How to Start Preparing for Your Winter Outdoor Wedding

During winter, the excess cold could make your event unpleasant. Nevertheless, you can warm our hired tent with these tips:

  • Sidewall installation-body heat functions well during mild temperatures. Including sidewalls will help trap your guests’ body heat effectively during early fall.
  • Include a tent heater-Tent heaters function like house furnaces. Propane usually powers these heaters and the more space you have in the tent, the more BTU’s you’ll require.

Beware that tents aren’t supposed to tolerate heavy snow. Therefore, you shouldn’t use tents if you anticipate snow and you must evacuate the guests immediately in case of snow load collapse.

Inquire about Emergency Circumstances

When you meet with our rental company, we’ll inform you about the safety procedures you should follow in case of an emergency. If a fire begins or a lightning storm takes place, our clients know how to evacuate the tent & seek cover. It’s equally important to know how to protect rental chairs and tables.

Request Take-down & Setup Services

While some rental companies expect clients to set their tents, we recommend you select a service that does this for you. A proficient rental company will offer to stay on the premises in case any adjustments need to take place after the event begins.

Tips for Tent Maintenance

Cleaning the Tent

You want to maintain tent cleanliness to maintain it in great condition for years while impressing your customers. It’s easy to equip yourself with effective and safe cleaning tools. You can obtain a round pool brush from a pool store; a pressure washer; and floor polisher. Beware of some precautions while cleaning. You should use cleaning chemicals designed for vinyl, respect a tent’s delicate nature, and apply the cleaner without getting the tent wet.

See also  40 x 100 Wedding Tents for Sale

Examine the tent twice

Maintenance isn’t merely about maintaining a tent’s cleanliness and fixing it. You must inspect it as well beyond its fabric. Remember, safety is a top priority, so you must ensure the tent is always structurally sound.

For consistency in quality control, examine the tent once it returns from an event; do this over a light table. Pay keen attention to the walls, poles, framing, and tops. Fix any issues you spot, for instance, breaking, bending, or cracking.

While planning any outdoor event, we recommend you take as many precautions to ensure your guests’ safety while in a rental tent.